Worth Society and Worth School maintain a database of alumni, friends, supporters and parents in order to stay in touch with our community and keep you updated about news, events, careers initiatives, mentoring opportunities and fundraising activities.
Some of our database (but not all) choose to join our online community by registering on this website and creating an online profile. In both instances (individuals with offline database records and individuals with online profiles), we collect and store personal information (or “data”) about you. We are committed to protecting and respecting your privacy and this Policy sets out what information we collect about you, where and how we use (“process”) it.
We may change this Policy from time to time. If we make any significant changes we will advertise this on the website or contact you directly with the information. Please check this page occasionally to make sure you are happy with any changes.
PRIVACY NOTICE – WORTH SOCIETY
1. WHAT THIS PRIVACY NOTICE IS FOR
This policy is intended to provide information about how Worth Society will use or process personal data about the alumni, which includes past pupils and staff of Worth School.
This information is provided because Data Protection Law gives individuals rights to understand how their data is used. Alumni are all encouraged to read this Privacy Notice and understand Worth Society’s obligations to its entire community.
This Privacy Notice applies alongside any other information Worth Society may provide about a particular use of personal data, for example when collecting data via an online or paper form.
Anyone who works for, or acts on behalf of, Worth Society or Worth School, including staff, volunteers, governors and service providers, should also be aware of and comply with this Privacy Notice and the Worth School Data Protection Policy for staff, which also provides further information about how personal data about those individuals will be used.
2. RESPONSIBILITY FOR DATA PROTECTION
The Worth Society Manager has responsibility for compliance and will endeavour to ensure that all personal data is processed in compliance with this policy and the General Data Protection Regulations.
All requests and enquiries regarding Data Protection should be sent to the Worth Society Manager by email to
worthsociety@worth.org.uk Worth Society needs a wide range of personal data on past pupils and staff in order to make available the various benefits on offer to members, including:
Keep them informed about relevant events, such as careers evenings and reunions;
Manage invitation and registrations for events;
Conduct surveys and research;
Publications.
Communications may be sent by post, telephone or electronic means (principally by email), depending on the contact details we hold, the consent that you have provided, and the preferences expressed by you about the types of communications you wish to receive.
Worth Society will normally obtain consent to contact you. However, we consider that we have a legitimate interest in making all alumni aware of events that we believe will be of interest to you and will therefore do this unless you object.
The personal data that the Society may collect includes:
Names, addresses, date of birth, gender
Contact details
Details of your education
Details of your employment
Information about your areas of interest
Your attendance at Society events
Your relationships with other alumni members
Worth Society receives personal data from the individual directly. This may be via a form, or simply in the ordinary course of interaction or communication, such as email, telephone or social media.
Personal data collected by Worth Society will remain within the Society, and will be processed by appropriate individuals only in accordance with access protocols, for the purposes that the data was provided.
We may share data on a considered and confidential basis, where appropriate, with Worth School departments and Worth Abbey Community, who help manage events.
Worth School and Worth Abbey have a legitimate interest to contact you
by post about fundraising opportunities. We will pass your data to them for this purpose unless you object. Should you wish to limit or object to any such use, please contact
worthsociety@worth.org.uk in writing. You always have the right to withdraw consent, where given, or otherwise object to direct marketing or fundraising.
Where the individual has given us consent, we will pass the data to Worth School and Worth Abbey who may use it to contact you
electronically e.g. by
phone or email about fundraising opportunities to support Worth School and/or Worth Abbey.
In accordance with Data Protection Law, some of Worth Society’s processing activity is carried out on its behalf by third parties, such as IT systems, web developers or cloud storage providers. This is always subject to contractual assurances that personal data will be kept securely and only in accordance with the Society’s specific directions.
If you decide that you no longer wish to be part of the Worth Society then you can notify us and we will delete and destroy any data we hold on you.
Individuals have various rights under Data Protection Law to access and understand personal data about them, these rights are:
Right to be informed
We will be transparent about how we collect and process personal information and the purposes that we intend to use it for
Right of access
You have a right to access the data we hold on you
Right of rectification
You can ask use to correct information that you believe is incorrect
Right to erasure
In certain cases, you can ask to be forgotten
Right to restriction of processing
In certain cases, you can ask us to request that we stop processing your data
Right to data portability
We will make your information available to export for your personal use
Right to object
You can object to us using your data in certain circumstances, and an absolute right to stop data being used for direct marketing.
Rights regarding automated decision making
9. SUBJECT ACCESS REQUESTS
Any individual wishing to access or amend their personal data, or wishing it to be transferred to another person or organisation, or who has some other objection to how their personal data is used, should put their request in writing to the Worth Society Manager,
worthsociety@worth.org.uk The Society will endeavour to respond to any such written requests as soon as is reasonably practicable and in any event within one month.
Worth Society will endeavour to ensure that all personal data held in relation to an individual is as up to date and accurate as possible. Individuals must please notify Worth Society,
worthsociety@worth.org.uk , of any significant changes to important information, such as contact details, held about them.
An individual has the right to request that any out-of-date, irrelevant or inaccurate or information about them is erased or corrected (subject to certain exemptions and limitations under Data Protection Law): please see above for details of why Worth Society may need to process your data, or who you may contact if you disagree.
Worth Society’s database is held on systems owned and managed by Worth School. They will take appropriate technical and organisational steps to ensure the security of personal data about individuals, including policies around use of technology and devices, and access to School systems. All staff and governors are made aware of this policy and their duties under Data Protection Law and receive relevant training.
Worth Society will update this Privacy Notice from time to time. Any substantial changes that affect your rights will be provided to you directly as far as is reasonably practicable.
Any comments or queries on this policy should be directed to the Worth Society Manager,
worthsociety@worth.org.ukIf an individual believes that the Society has not complied with this policy or acted otherwise than in accordance with Data Protection Law, they should notify the Worth Society Manager,
worthsociety@worth.org.uk You can also make a referral to or lodge a complaint with the Information Commissioner’s Office (ICO), although the ICO recommends that steps are taken to resolve the matter with the Society before involving the regulator.
July 2019
PRIVACY NOTICE FOR CURRENT PUPILS & THEIR PARENTS AND GUARDIANS
