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Privacy

PRIVACY NOTICE – WORTH SOCIETY (ALUMNI)

Worth Society is the alumni association working on behalf of Worth School.
 
1. WHAT THIS PRIVACY NOTICE IS FOR

Worth Society is the collective name for the alumni, which includes past pupils and staff of Worth School. This policy is intended to provide information about how Worth School will use or process personal data about the alumni.

This information is provided because Data Protection Law gives individuals rights to understand how their data is used. Alumni are all encouraged to read this Privacy Notice and understand Worth School’s obligations to its entire community.

This Privacy Notice applies alongside any other information Worth School may provide about a particular use of personal data, for example when collecting data via an online or paper form.

Anyone who works for, or acts on behalf of Worth School, including staff, volunteers, governors and service providers, should also be aware of and comply with this Privacy Notice and the Worth School Data Protection Policy for staff, which also provides further information about how personal data about those individuals will be used. 

 
2. RESPONSIBILITY FOR DATA PROTECTION 

Worth School, Turners Hill, Crawley, West Sussex, RH10 4SD is registered with the Information Commissioner under registration number Z8310569.

The Chief Operating Officer has overall responsibility for compliance with relevant data protection legislation and will endeavour to ensure that all personal data is processed in compliance with this notice.

All request and enquiries regarding data protection should be sent to the Chief Operating Officer by email to accessdata@worth.org.uk.

3.WHY THE SOCIETY NEEDS TO PROCESS PERSONAL DATA

Worth School needs a wide range of personal data on past pupils and staff in order to make available the various benefits on offer to members, including:

Keep you informed about relevant events, such as careers evenings and reunions;

Promoting the benefits and services available to alumni;

Manage invitation and registrations for events;

Conduct surveys and research;

Publications.

Communications may be sent by post, telephone or electronic means (principally by Email), depending on the contact details we hold, the consent that you have provided, and the preferences expressed by you about the types of communications you wish to receive.

The School will normally obtain consent to contact you. However, we consider that we have a legitimate interest in making all alumni aware of events that we believe will be of interest to you and will therefore do this unless you object.

Worth School have a legitimate interest to contact you by post about fundraising opportunities, unless you object. Should you wish to limit or object to any such use, please contact worthsociety@worth.org.uk in writing. You always have the right to withdraw consent, where given, or otherwise object to direct marketing or fundraising. Where the individual has given us consent, we will pass the data to Worth Abbey who may use it to contact you electronically e.g. by phone or email about fundraising opportunities to support Worth School and/or Worth Abbey.

4.TYPES OF PERSONAL DATA PROCESSED BY THE SOCIETY

The personal data that the School may collect includes:

  • Names, addresses, date of birth, gender;
  • Contact details;
  • Details of your education;
  • Details of your employment;
  • Information about your areas of interest;
  • Your attendance at Society events;
  • Your relationships with other alumni members.

Some people choose to tell us about their time at Worth and their life since leaving. We may ask your permission to share this information in publications as this helps current and prospective students understand what other students have gone onto achieve after their studies here.

5.HOW THE SOCIETY COLLECTS DATA

The School receives personal data from the individual directly. This may be via a form, or simply in the ordinary course of interaction or communication, such as email, telephone or social media.

Further information, which may be stored within the database might be gathered from social media or other publicly available sources.

6.WHO HAS ACCESS TO PERSONAL DATA AND WHO THE SOCIETY SHARES IT WITH

Personal data collected by Worth School will remain within the School, and will be processed by appropriate individuals only in accordance with access protocols, for the purposes that the data was provided.

We may share data on a considered and confidential basis, where appropriate, with Worth Abbey Community.

Finally, some of the School’s processing activity is carried out on its behalf by third parties, such as IT systems, web developers or cloud storage providers. This is always subject to contractual assurances that personal data will be kept securely and only in accordance with the School’s specific directions.

7.HOW LONG WE KEEP PERSONAL DATA
If you decide that you no longer wish to be part of the Worth Society then you can notify us and we will delete and destroy any data we hold on you.
 
8.YOUR RIGHTS

Individuals have various rights under Data Protection Law to access and understand personal data about them, these rights are:

  • Right to be informed
    •       We will be transparent about how we collect and process personal information and the purposes that we intent to use it for
  • Right of access
    •       You have a right to access the data we hold on you
  • Right of rectification    
    •       You can ask use to correct information that you believe is incorrect
  • Right to erasure             
    •       In certain cases, you can ask to be forgotten
  • Right to restriction of processing                            
    •       In certain cases, you can ask us to request that we stop processing your data
  • Right to data portability             
    •       We will make your information available to export for your personal use
  • Right to object
    •       You can object to us using your data in certain circumstances, and an absolute right to stop data being used for direct marketing.
  • Rights regarding automated decision making    
 
9. SUBJECT ACCESS REQUESTS

Any individual wishing to access or amend their personal data, or wishing it to be transferred to another person or organisation, or who has some other objection to how their personal data is used, should put their request in writing to the Chief Operating Officer accessdata@worth.org.uk.

The School will endeavour to respond to any such written requests as soon as is reasonably practicable and in any event within one month.

10.DATA ACCURACY AND SECURITY 

The School will endeavour to ensure that all personal data held in relation to an individual is as up to date and accurate as possible.  Individuals must please notify the Worth Society Manager, worthsociety@worth.org.uk, of any significant changes to important information, such as contact details, held about them.   

An individual has the right to request that any out-of-date, irrelevant or inaccurate or information about them is erased or corrected (subject to certain exemptions and limitations under Data Protection Law): please see above for details of why Worth Society may need to process your data, of who you may contact if you disagree.

 The School will take appropriate technical and organisational steps to ensure the security of personal data about individuals, including policies around use of technology and devices, and access to School systems. All staff and governors are made aware of this policy and their duties under Data Protection Law and receive relevant training. 

11.THIS POLICY
The School will update this Privacy Notice from time to time. Any substantial changes that affect your rights will be provided to you directly as far as is reasonably practicable.
 
12.QUERIES AND COMPLAINTS 

Any comments or queries on this policy should be directed to the accessdata@worth.org.uk.

If an individual believes that the School has not complied with this policy or acted otherwise than in accordance with Data Protection Law, they should notify the Chief Operating Officer accessdata@worth.org.uk. You can also make a referral to or lodge a complaint with the Information Commissioner’s Office (ICO), although the ICO recommends that steps are taken to resolve the matter with the Society before involving the regulator. 

June 2021

 

PRIVACY NOTICE FOR CURRENT PUPILS & THEIR PARENTS AND GUARDIANS
 
Please click here for the Worth School website for the most recent privacy notice.
 
 
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